CaterReplyNever lose another catering inquiry.
CaterReply replies to every inquiry in under a minute, texts back the calls you miss, and lets clients sign your proposal and pay the deposit right from their phone. You keep cooking. Your calendar keeps filling.
Free setup for our first 10 caterers. No calls, no credit card.
See CaterReply handle an inquiry from start to finish
Two minutes: a couple asks about a wedding, gets a reply in seconds, receives a proposal, signs it and pays the deposit on their phone.
Sound familiar?
- You're plating 150 dinners and three calls go to voicemail. Those couples call the next caterer.
- Quotes take an hour in Word or Excel, so they go out a day or two later.
- You send a proposal, the client goes quiet, and you're too busy to follow up.
- Inquiries are scattered across email, texts, Instagram DMs and your website.
Couples and planners contact several caterers at once. The one who replies first usually gets the tasting.
From "are you free?" to "deposit paid"
CaterReply follows every inquiry from the first message to the review after the event, so nothing waits on you being free.
- The moment they reach out
An inquiry form that asks the right questions
Date, guest count, event type, service style, venue, budget and dietary needs, collected up front. Put it on your website, your Instagram bio and the "Book" button on your Google listing.
- Within a minute
An instant reply, even when you're mid-service
Every inquiry gets a friendly text and email right away, with a link to book a tasting. Miss a call? They get a text back with your inquiry form.
- Minutes, not hours
Proposals clients sign on their phone
Build itemized quotes with per-guest packages, staff, rentals, bar, service charge and tax. Clients e-sign and pay the deposit on the spot, and the money goes straight to your account.
- Day 2, 4 and 7
Follow-ups that go out on their own
Polite reminders go out if a proposal isn't signed. You get a notification the moment a client opens it, which is the best time to call.
- Two weeks before the event
Final count and balance, handled
Clients are asked to confirm their final guest count and get the balance invoice, without you chasing them.
- The day after
A Google review request
Every client gets a simple link to leave a Google review, so the next couple searching for a caterer finds you.
One pipeline
Every inquiry, quote and booking in one place, from new lead to event done.
On your phone
Reply, send proposals and get alerts from the mobile app.
Your website stays
We add CaterReply to the site, profiles and listings you already have.
Up and running in a few days
No calls, no training sessions. Everything happens by email and text, on your schedule.
Watch the 2-minute demo
See exactly how an inquiry turns into a signed proposal and a paid deposit.
Tell us about your menu
Fill in a short form or send us a recent quote. We take it from there.
We set it up, you start booking
We build CaterReply around your menu in 2–3 business days and send you a walkthrough video. Use it free for 30 days.
Founding Caterer Program
We're working closely with our first 10 catering businesses. You get free setup and 30 days free. In return, we ask for honest feedback on what works and what doesn't.
Founding caterers keep their launch price for as long as they stay with us.
Questions caterers ask us
Do I need to replace my website?
No. We add the inquiry form to your existing website, your Instagram bio and the "Book" button on your Google Business Profile.
Does it work on my phone?
Yes. You can reply to inquiries, send proposals and get notifications from the mobile app.
How do clients pay deposits?
Through your own payment account, such as Stripe. Deposits go directly to you; we never hold your money.
Do I need to get on a call?
No. You fill in a short form, we set everything up, and we send you a video walkthrough. Questions are answered by email or text.
Is it hard to learn?
We set everything up for you and send a short video walkthrough. Most owners are comfortable with it the same day.
What does it cost after the trial?
Plans start at $97 per month. Founding caterers lock in their launch price.
Can I cancel anytime?
Yes. There's no long-term contract.
Get started free
Tell us a little about your catering business. We'll email you the next steps within one business day.
- Built with your own menu and packages
- Free setup for founding caterers
- No calls, no credit card